Information relating to DATA PROTECTION
(as of May 25, 2018)

Below, you will find details as to how we,

APK Pensionskasse AG
Thomas-Klestil-Platz 13
1030 Wien

T: +43 (0) 50 275 10
E: apkapkat

process your data. In accordance with the data protection provisions in force, we are the controller of the data security interests of data subjects. Should you have any concerns or queries concerning the processing of your personal data by our enterprise, we would ask you to contact our Data Protection Officer (see III. Contacts: Questions, Asserting Data Subject Rights within the APK Pensionskasse AG).

I. Data processing on our Website

We constantly endeavour to improve our website to facilitate your visits. That is why we use cookies to obtain specific data of the visitors to our website.

I.1. Cookies,
Data files that track certain information on your computer. To facilitate access to our website and to enable us to analyse your visits to our website, we embed cookies in your web browser. These cookies allow us to track your computer’s IP address and your visits to our website. However, these data are used exclusively for anonymised analyses. You can adjust your browser settings in such a manner that it will either not allow our cookies to be stored or will alert you to cookies being stored. This facility can be accessed in standard browsers under ‘Settings’, in the files ‘Security’ or ‘Data protection’. It is up to you whether you enable cookies or disable them. If you have decided not to enable our cookies, the functionality of our website may be restricted, e.g. with regard to searches or inquiries. After visiting our website you can delete such cookies in your system at any time. 

I.2. Google Analytics,
This website uses Google Analytics, a web analysis service of Google Inc. (hereinafter referred to as Google). Google Analytics uses cookies, text files which are saved to your computer to enable analysis of your use of the website. The information generated by a cookie, relating to your use of this website (including your IP-address), is forwarded to a server in the USA and saved there. Google will use this information to evaluate your use of the website, to prepare reports about website activities for the website owners, and to provide additional services based on website and internet use. Google may also forward this information to third parties, provided this is required by law, or if third parties process these data on behalf of Google. In no case will Google link your IP address to other Google data. You can disallow the installation of cookies by means of appropriate setting of your browser software. We would like to point out, though, that in this case you may not be able to fully use all functions of this website.
By using this website, you agree to the processing of data harvested about you by Google in the aforementioned manner and for the aforementioned purpose.

II. Newsletter

To keep interested parties (especially employers and works councils) informed about new developments, business activities and investments, APK publishes an Online Newsletter. Cancellation of this newsletter is possible at any time.

III. Data processing within the framework of the pension fund contract

APK Pensionskasse AG is authorised to operate a pension fund on account of a licence granted by the Financial Markets Supervisory Authority (FMA).

Data secrecy
APK Pensionskasse AG contractually binds it staff, as well as any data processors it employs, to secrecy regarding any data resulting from data processing entrusted or made accessible to them strictly in the context of their professional activities. This does not apply if there is a legally admissible reason for transferring such data entrusted or made available.

Personal data
APK Pensionskasse AG processes the following personal data of beneficiaries (entitled and recipient) on the basis of the details provided by you or the contribution-paying enterprise – to the extent that they are required for processing your entitlements: title, name, address, social security number and personnel number, nationality, gender, marital status, date of birth, rank, date of joining, contributions, income (only in cases of increased risk protection), termination of the employment relationship, and the bank details as well as names, addresses, dates of birth and social security numbers of entitled dependants.

Legal foundation and purpose of processing
APK Pensionskasse gathers and processes your personal data in accordance with labour law provisions regarding incorporation into a pension fund agreement or a pension fund contract.

In order to be able to fully comply with contractual and statutory obligations (pursuant to the Pension Fund Act), it is necessary to obtain the data from you or your employer. They are processed for the purpose of taking into deposit, and investing, pension fund contributions, administering and determining entitlements, as well as providing relevant information about these issues.

Necessity for processing your personal data
The provision of your personal data, including, on occasion, the data of third parties named by you, is required for substantiating and assessing your claims vis-à-vis the APK Pensionskasse AG. In the absence of these data, we may not be able to substantiate our contractual relationship with you or meet your benefit claims. Please note that this would not constitute non-fulfilment of contractual obligations on our part.

Recipients
Within the APK Pensionskasse, personal data are transferred to the extent necessary for discharging our contractual, statutory and regulatory obligations. To the extent that data transfer is necessary for complying with a contract, expedient or mandatory, the pension fund transfers personal data to external recipients, such as processors (printers, etc.) or regulatory and financial authorities. Beyond that, they are also transferred to other retirement provision institutions in compliance with admissible official directions. Processors in receipt of your personal data are contractually bound to treat these data as confidential and to process them strictly within their contractual remit.

Retention of your personal data
As a matter of principle, we retain your data for the duration of the contractual relationship. Beyond that, we are subject to a multitude of data storage provisions obliging us to retain personal data relating to you, to third parties (such as dependants), or to your benefit event, beyond the termination of the contractual relationship, e.g. in accordance with company law-based retention periods. We will also retain your data for as long as it is permissible to assert legal claims for your benefit, based on the contractual relationship.

Your rights (data subject rights)
Right to access
Having furnished proof of your identity, you can send a written request for information about all processed data concerning your person to the APK Pensionskasse AG (See contacts, Item IV). If no data concerning the person requesting information are being processed, s/he will be informed of this fact (negative reply). In cases of legitimate interests on the part of the provider of information / third party (for instance to prevent or prosecute criminal offences) no details might be furnished.

Right to rectification or erasure
APK Pensionskasse AG constantly endeavours to keep its data up to date. Having furnished proof of identity, you can request in writing that any inaccurate data relating to your person, or data processed in contravention the Data Protection Act, be rectified or erased. For economic and administrative reasons, such erasure / rectification may only be possible at certain points in time.

Right to object
Provided we are in receipt of, and process, your personal data by your consent, you are entitled to withdraw your consent at any time with the effect that, as soon as we receive your withdrawal of consent, we will not process your data any longer for the purposes listed in your note of consent.

Right to restriction of processing:
Under certain conditions, if you have asserted this right, APK is entitled only to store your personal data but not to do any further processing.

Right to data portability:
You are entitled to request transfer of a copy of all your personal data, processed by the APK Pensionskasse AG by means of automated procedures, in a standardised machine-readable format.

Right to lodge a complaint with the Data Protection Agency
Should you become aware of any infringement of the law or of statutory duties by the APK Pensionskasse AG, you are entitled to lodge a complaint with the Data Protection Agency (www.dsb.gv.at/kontakt).

IV. APK Pensionskasse AG contacts: Enquiries, or Asserting Data Subject Rights

You can contact our data protection officer at this address:

APK Pensionskasse AG
Thomas-Klestil-Platz 13
1030 Wien

T: +43 (0) 50 275 10
E: datenschutz-pkapkat